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Category 1: International
Students
Category 2: Program
Admission
Category 3:Curriculum
Category 4: Project
and Writing Requirement
Category 5: Enrollment
Category 7: Graduation
Category 8: Leave
Category 9: Do not
Process
Category
1: International Students
1.1 CPT request
form coversheet
Student
submits:
A completed IPSS CPT form (Located in the International
Studies Dept.)
The offer letter
A completed CMPE 298I Form (Located in the Computer Engineering
Dept.)
A copy of SJSU admission letter
A copy of the unofficial student record from MySJSU
2 copies of Program of Study (must be completely typewritten
with proposed
courses to be taken and include all 298I internships)
1.2 OPT request
form coversheet
Student
submits:
A completed IPSS OPT form (Located in the International
Studies Dept.)
A copy of the unofficial student record MySJSU
A completed OPT memo (Located in the Computer Engineering
Dept.)
Two copies of Program of Study (must be completely typewritten)
1.3 Reduce course load request
form coversheet
Student
submits:
Completed IPSS Request to Reduce Course Load form (Located
in the International Studies Dept.)
Completed Reduced Course Load memo (Located in the Computer
Engineering Dept.)
A copy of the unofficial student transcript from MySJSU
A copy of SJSU admission letter
A copy of Program of Study(must be completely typewritten)
1.4 Letter for change of status
to F1 request
form coversheet
Student
submits:
A copy of the unofficial student record from MySJSU
A copy of Program of Study (must be completely typewritten)
A completed Academic Standing memo ( Located in the Computer
Engineering Dept.)
Category
2 : Program Admission
2.1 Transfer from other program
(1)
Student submits a Change
of Major Application form to SJSU Graduate Studies
Office (not department office)
(2) Student checks with SJSU Graduate Studies Office
about the status
2.2
Reinstatement after disqualification request
form coversheet
Student
submits:
A completed
Petition for Reinstatement package
All supporting documents
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study (must be completely typewritten)
Category
3: Curriculum
3.1 Establish and update Program
of Study
Department office doe
not process this request
• For a MS in CMPE student, a Program of Study
must be established during the orientation session.
It will be updated only for exceptional situations.
• For a MS in SE student, a Program of Study will
be established only for exceptional situations.
Exceptional
situations are
• Take non-CMPE courses (see non-CMPE section)
• Transfer non-SJSU courses (see non-SJSU section)
• Apply for CPT (see CPT section)
3.2 Take non-CMPE department or
program course request
form coversheet
Student
submits:
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
Two copies of Program of Study (must be completely typewritten
with proposed courses to be taken)
A copy of the non-CMPE course description SJSU
Catalog
3.3 Transfer non-SJSU or Open University
course request
form coversheet
Student
submits:
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study(must be completely typewritten)
A copy of the non-SJSU course description
A copy of the transcript for the non-SJSU course
A SJSU Request
for Validation of Transfer Credit
3.4
Waive a core course request
form coversheet
Student
submits:
A copy of the transcript containing the equivalent course
A copy of the course description
A copy of Program of Study (must be completely typewritten)
Category 4: Project and Writing Requirements
4.1
Waive technical writing requirement request
form coversheet
Student
submits:
A letter to describe the request
All supporting documents
A copy of the unofficial student record from MySJSU
A copy of Program of Study
4.2 Take CMPE 298 to extend CMPE 295 and 295B request
form coversheet
Student
submits:
A complete CMPE 298 form with project advisor’s
signature (Form located in the Computer Engineering Dept.)
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study (must be completely typewritten)
Category
5: Enrollment
5.1 Remove advising hold request
form coversheet
Student
submits:
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study (must be completely typewritten)
5.2 Retroactive drop request
form coversheet
Student
submits:
A completed Retroactive Course Drop form with instructor's signature
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study (must be completely typewritten)
Category
7: Graduation
7.1 File Candidacy form request
form coversheet
Student
submits:
An original and completed
Candidacy form with filled prerequisite section
(Exact 30 units; enter Prerequisites; enter 295A/295B,
or 299 in section B)
A copy of the unofficial student record from MySJSU
A copy of SJSU admission letter
A copy of Program of Study
A copy of Request for Validation of Transfer Credit form
A documented proof of waiving core courses
A documented proof of waiving prerequisite course
A documented proof of waiving technical writing requirement
A documented proof of approval of taking non-CMPE department
course
A documented proof of approval of taking non-CMPE program
course
7.2 Course substitution request
form coversheet
Student
submits:
A copy of the approved Candidacy form
An original Request
for Course Substitution form
A copy of the unofficial student record from MySJSU
A copy of Program of Study
7.3 Apply for graduation
(1)
Student submits following forms to SJSU Graduate Studies
Office (not department office)
•
Request
for Award of Masters Degree
• Course
Substitution form if necessary
(2)
Student contacts SJSU Graduate Studies Office for the
status
Category
8: Leave
8.1 Leave of absence request
form coversheet
Student
submits:
A completed Leave
of Absence form
A copy of the unofficial student record from MySJSU
All supporting documents
8.2 Withdraw from the University
request
form coversheet
Student
submits:
A completed Request to Withdraw from the University form
(Form located in the Computer Engineering Dept.)
A copy of the unofficial student record from my.sjsu.edu
All supporting documents
Category
9: Do not Process
9.1 Change classification status
• Department office does not process such requests
• When a student take CMPE 295, 295A, or 299, a
candidacy form must be filed. Upon the approval of the
candidacy form,
a students status will be automatically changed to “Classified”.
9.2
Enroll in a class without prerequisites
• Department office does not process such requests
• This is the decision of individual instructor.
9.3
Update program of study
• Department office does not process such requests
• Refer to requests from other categories
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